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PSIcapture

What is it & why to use it?

PSIcapture: What is it & why to use it?…

Every business wants to be more efficient; we offer a software solution that significantly reduces the workload of most office workers that need to process documents and data. It works with practically any information system, such as document management, records management or line of business system.

The solution works in nearly any sized company and practically every vertical market or specialty. Leveraging the technology we offer, along with the technology commercially available in the cloud, it is truly scalable and has a very prompt payback.

The automated extraction of data from documents, and the movement of that data into any system, such as your ERP, CRM or Document Management system will save your staff members several hours each week, per person. The PSIcapture solution becomes a force multiplier and will allow them to focus on the more critical parts of their jobs, essentially giving them their jobs back. The end results also include you, or your company, deferring the next new hire to a later date and to do more with your current staff if you want.

We make your data do the heavy lifting

How? We make your data do the heavy lifting…

Today’s businesses are faced with the problem of making their information secure from intrusion while simultaneously making it easily accessible for employees. In an age where crucial company data is communicated in any number of formats—emails, faxes, mail, files, photos, attachments—harnessing all of a company’s data to truly make the most of it is a challenge. Companies are often swimming in valuable, actionable information that they want to use but are unable to profit from it due to outmoded processes. It’s an embarrassment of untapped riches, waiting to be claimed.

PSIcapture’s advanced document capture and data extraction technologies were developed with the real needs of businesses in mind. PSIcapture allow businesses to avail themselves of their information—from physical documents, digital files or emails, and even incoming faxes—by automatically extracting the important information, converting the documents to searchable PDF’s, and quickly routing it all to where it is needed.

How can PSIcapture help me?

How can PSIcapture help me? Document data saves time – and therefore, money…

The automated extraction of data from documents, and the movement of that data into any system, such as your ERP, CRM or Document Management system will save your individual staff members several hours each week. The PSIcapture solution becomes a force multiplier and will allow them to focus on the more critical parts of their jobs, essentially giving them their jobs back. The end results also include you, or your company, deferring the next new hire to a later date and to do more with your current staff if you want.

PSIcapture Proven Benefits

PSIcapture Proven Benefits…

»»Save Money.
The cost in labor for employees to spend time processing, searching for and/or reproducing lost files as well as the cost of printing and purchasing paper add up very quickly. The PSIcapture solution often pays for itself within just a few short months.

»»Rapid Accessibility.
Having quick but secure access to company documents is crucial to efficiently running a business. PSIcapture provides an effective, thorough and user-friendly way to capture your organization’s documents and seamlessly route them to a content management system.

»»Efficient Employees.
Improve your employees’ ability to access the information they need to perform their jobs. Eliminate busywork like manually keying information and rummaging cabinets for physical documents and you unlock their productivity potential.

»»Better Customer Service.
It’s more important than ever to ensure your customers have a positive experience with your business. Streamline your document processes, ensure your employees have rapid information access, and they will provide your customers with the best experience possible.

»»Security & Compliance.
Information is much safer and more secure when stored digitally than in physical file cabinets. Digital documents aren’t susceptible to natural disasters like fires or floods, and it’s much easier to ensure that only the right people have access to these documents. The PSIcapture document capture software has been used by numerous organizations that require secure processing and compliance with regulations such as HIPAA and FINRA.

Key Industry Verticals

Key Industry Verticals…


»» Education
»» Financial Services
»» Government/Nonprofit
»» Healthcare
»» Legal
»» Manufacturing
»» Business Process Outsourcing

Capture Solutions

Capture Solutions…


»» Accounts Payable & Receivable
»» Case Management
»» Claims Processing
»» Client & Customer Service
»» Human Resources
»» Mailroom Automation
»» Records Processing
»» Sales Department

Hands-free Advanced Data Capture

It all begins with hands-free Advanced Data Capture…

, our flagship product, is a robust document capture and data extraction application. With the ability to auto-process from 100 document images a day, to over 1 million per day, PSIcapture was developed as a scalable, lightning fast, rock steady tool to meet all the data collection needs of an organization, including email capture, simple document scanning and importing, forms processing, and more complex metadata capture and extraction. After extracting important indexing information, PSIcapture can then publish the images and/or data into any number of diverse business processing and storage solutions – including folders, databases, CRM’s, document management and content management systems.

PSIcapture is also built to be future-proof, therefore protecting your investment. Over time, organizations will use a variety of scanning devices and document management applications. PSIcapture has the flexibility to easily integrate with any scanning device, and with the press of a button, seamlessly route information to more than 60 DMS and ECM systems. No matter the size, scope or distribution of an organization, PSIcapture can make document processes easy, efficient, and best of all, fully automated.

PSIcapture Selected Features

PSIcapture Selected Features…

»»OCR/OMR/PDF
Use Optical Character Recognition (OCR) to “read” an entire document and convert it into a searchable PDF. Use Zone OCR, or Optical Mark Recognition (OMR), to find and record specific information on any image for indexing purposes.

»»Multi-Core OCR

Pump up the volume with up to 16-Core OCR capability. For high volume users, under extreme deadlines, PSIcapture can increase processing speeds up to 12X the normal speed when OCR is utilized in a workflow. In other words, crazy fast!

»»Classification

Never again separate your documents before scanning, if you want. Most of the time, PSIcapture can be trained to automatically identify and separate documents, negating the need for pre-scan separation—a HUGE time waster!
(This is the most requested capability for Advanced Capture products, and we give it away for free, if you pay for everything else.)

»»eMail Capture

Companies can effortlessly have emails and their attachments automatically ingested, processed, and migrated to any number of final destinations. Simple to set up for administrators and no end user training required.

»»Table Extraction

Automatically identify rows and columns in documents; you know, the “stuff” about the “things” you ordered. We can extract each row as an individual record and post it to a database or accounting system for easier, faster processing. Time Saver!

»»Migration

Our fancy word for connectors to where the documents and data go to rest and get ready for business. “Out of the box”, PSIcapture can migrate to over 60 file formats, DMS, ECM, BPO, and CRM’s. If where you want everything to go is not on the list, ask, because we have been known to write new migrations, or create load files for easier importing.

PSIcapture Licensing

PSIcapture Licensing…

PSIcapture Scan Station:
PSIcapture licenses are concurrent and based on annual volume. The Enterprise annual volume concurrent licenses are shown below:
»»30,000 images per year
»»75,000 images per year
»»200,000 images per year
»»500,000 images per year
»»1,000,000 images per year
»»3,000,000 images per year
»»5,000,000 images per year
»»Zero count licenses remain (must be added to a restricted volume license)
»»Test license @ 12,000 or @ 120,000 images per year (limited one per company)
»»Custom volume sets can be licensed to fit requirements outside of our volumes listed here, contact Sales for more details.

Each of these is a single concurrent license, and the yearly volumes can be combined in any way. If you want to scan 260,000 images per year, you can buy one 200,000 license and two 30,000 licenses, which will give you three concurrent licenses and a shared image pool of 260,000 images per year. If you require additional users but not additional annual volumes, you can add a zero-count license to a restricted volume license.

If you are planning on using the auto-import option within PSIcapture, we strongly suggest you add one license to the required number of concurrent users. If you need 3 users, plus auto-import, we recommend you purchase 4 users, as the auto-import process will consume a license.

We also have an option to add to the above additional image counts, called non-recurring volume counts. Volume counts are a reserve bank of images you can purchase to do a large volume project, or to ensure that you can continue to scan if you exceed your yearly allocation. They are also nice for project based businesses, because you can buy an entry level yearly volume license and purchase volume based on what you need to process. Volume count licenses are ordered for the specific bundle that is chosen.

PSIcapture Term/On-premise Subscription:
PSIcapture licenses are acquired on a term subscription basis, meaning that the license will expire after an agreed-upon time. Our current term/on-premise subscriptions are available at 12, 36 or 60-month intervals. Our support and maintenance is included during the licensed term. Upon expiration of the license, your organization will be able to renew with a new interval or license configuration, as desired. Upgrades for additional users or volume amounts can be added any time during your term. We offer custom terms to fit requirements outside of the terms listed here. Contact Sales for more details.

PSIcapture Scan Only Workstation:
The Scan Only license is designed for high volume environments, such as mailroom, facility management or Service Bureau operations. The license is typically used where a dedicated license would be operating high-speed scanners or auto-import of images while creating new batches. This license does not include OCR or ICR engines (nor can it be added) so separation rules cannot include the OCR, ICR or ADE options.

Scan Only licenses are shown below:
»»200,000 images per year
»»500,000 images per year
»»3,000,000 images per year
»»5,000,000 images per year

PSIcapture Architecture